DAY CAMP SERVICE AGREEMENT
This Service Agreement ("Agreement") sets forth the general terms and conditions for participation in the summer day camp provided by VICI Learning Inc. ("Service Provider"), located at 773 Sixth Street, Unit 103, New Westminster, BC, V3L 3C6. By completing the registration form, the parent or guardian ("Client") agrees to these terms and conditions on behalf of their child ("Child").
1. Scope of Services
1.1 Description of Services: The Service Provider agrees to provide summer day camp services, including but not limited to recreational activities, educational programs, arts and crafts, sports, and day trips. Detailed information about the day camp activities and field trips will be provided in the Camper Guide.
1.2 Camp Schedule: The camp will operate weekly during the off school seasons: Monday to Friday, from 9:00am to 4:00pm.
1.3 Location: The primary location for the camp will be held at the Cove Indoor Play 610 6th St #250, New Westminster, BC V3L 3C2. Day trips will occur at various locations outside the camp facilities as specified in the Camper Guide.
1.4 Right to Modify Activities: The Service Provider reserves the right to make changes to the camp activities and schedule as necessary. This includes, but is not limited to, modifications due to weather conditions, availability of resources, or unforeseen circumstances.
2. Fees and Payment
2.1 Camp Fees: Full payment is due 14 days prior to the week of the camp registered.
2.2 Registration Confirmation: Registration is fully confirmed only when payment is received in full by the Service Provider.
3. Consent for Day Trips
3.1 Day Trip Activities: The Service Provider plans to organize day trips to various locations, such as parks, local stores, and other recreational sites. These trips are designed to enrich the camp experience.
3.2 Consent Requirement: By agreeing to this Agreement, the Client consents for the Child to participate in day trips organized by the Service Provider. The Service Provider will provide the Client with detailed information about each trip, including the destination, activities, and any special requirements, as provided in the Camper Guide at least 14 days in advance.
3.3 Transportation: Transportation for day trips will be provided by walking or public transit, adhering to all safety regulations and guidelines.
4. Child Information and Medical Conditions
4.1 Accurate Information: The Client agrees to provide accurate and complete information about the Child in the registration form, including but not limited to:
Full Name
Date of Birth
Emergency Contact Information
Allergies
Medical Conditions
Special Needs
Dietary Restrictions
4.2 Medical Consent: The Client consents to the Service Provider seeking medical attention for the Child in the event of an emergency. The Service Provider will make reasonable efforts to contact the Client or the designated emergency contact before administering any medical treatment.
4.3 Medication Administration: If the Child requires medication during camp hours, the Client must provide written instructions and consent for the Service Provider to administer the medication. All medications must be labeled and stored securely.
5. Liability and Insurance
5.1 Liability Waiver: The Client agrees to release and hold harmless the Service Provider, its employees, and agents from any and all claims, liabilities, or damages arising from the Child’s participation in camp activities, except in cases of gross negligence or willful misconduct.
5.2 Insurance: The Service Provider maintains liability insurance to cover any potential incidents. The Client is encouraged to have personal health and accident insurance for the Child.
5.3 Limitation of Liability: To the fullest extent permitted by law, the Service Provider’s total liability to the Client for any and all claims, losses, costs, or damages, including attorney's fees, resulting from, arising out of, or in any way related to the Child’s participation in the camp or this Agreement, from any cause or causes, shall not exceed the total amount of fees paid by the Client to the Service Provider under this Agreement.
6. Termination
6.1 Termination by Client: The Client may terminate this Agreement by providing 14 days' written notice to the Service Provider with full refund. If canceled within the 14 days’ notice period, camp fees will be refunded minus a 50% deposit fee.
6.2 Termination by Service Provider: The Service Provider reserves the right to terminate this Agreement within 7 days’ notice in which case a full refund will be issued. The Service Provider also reserves the right to terminate this Agreement and the Child’s participation in the camp for behavior that is disruptive, harmful, or in violation of camp policies. In such cases, a prorated refund will be issued.
7. General Provisions
This Agreement is linked to the general terms and conditions of VICI Learning, which include the following provisions:
Governing Law
Entire Agreement
Amendments
Severability, Waiver, and Force Majeure
Changes to the Terms & Conditions
By completing the registration form, the Client acknowledges and agrees to the terms and conditions set forth in this Agreement, as well as the general terms and conditions of VICI Learning.